Reservations

Wyman consistently takes reservations between 12-18 months in advance, especially for peak periods. You will increase your likelihood of getting a reservation if you book well in advance. Special Event reservations require a deposit of $550.00. All other reservations require an advance deposit equal to the 30% of the anticipated total event price shown on your initial invoice total. Deposit is due no later than 60 days prior to event, however we suggest earlier payment to secure your date.

Guaranteed number of participants is due no later than 14 days prior to group’s arrival. At that time a package price will be established. Group is responsible for 100% of the package price prior to event date. If received after due date an automatic $50.00 late fee will be added to the account balance. If participation should increase above the number on the contract within 14 days or the day of event, additional space is subject to availability and additional charges may be incurred. If guest or participant count should decrease within 14 day of the event or the day of no refunds will be permitted.

Cancellation Policy

There will be no refund of any payments if cancellation by group is made within sixty (60) days of the scheduled event. Cancellations made prior to 60 days incur a 30% fee. If circumstances are beyond the control of either organization necessitate the cancellation of your entire program, the payment will be applied to a rescheduled program. Should Wyman cancel the result due to inappropriate or unsafe behavior on the part of one or more participants, no refund will be granted.

Check-in/Check-out Times

Cabin check-in time is 3pm, however you are welcome to arrive prior to check-in and enjoy the facilities as long as you are expected. If your room is clean and available, you may be able to check-in early. An additional cost of $25 per hour will be charged for unapproved early arrivals. Site managers are hired to greet customers at the designated arrival time. Unexpected arrivals require us to pull staff from other duties.
Check-out time is 10:00 am. Guests are invited to stay after check-out to enjoy the facilities, again as long as it’s expected, but cabins must be vacated to prepare for arriving guests. Late check-out fees are charged at $25 per hour after 10:30 am. An additional cost of $25 per hour will also be charged for unapproved late departures to cover additional site management hours.

Wyman reserves the right to change meeting/cabin assignments based on group numbers and the needs of all guests on the property. Efficient use of our space allows us to maintain lower prices.

Security

For your security, Wyman requires in advance the names of all guests over 18 who will be attending any event on Wyman’s campus. Visitors such as parents, donors, delivery personnel, former staff or campers, and other individuals attending programs will be expected to abide by reasonable protocols in order for Wyman to maintain effective operations and a safe, secure environment for staff and guests. Unauthorized use of Wyman’s property is prohibited. Any guest or visitor who does not abide by Wyman’s policies will be asked to leave.

Meals

Menu selections and meal times are due 14 calendar days prior to visit. “Chef’s Choice” will be instituted for both meals and times if no choices are received.

Dietary needs (vegetarian, diabetic diets, etc.) and common food allergies must be reported 14 calendar days prior to visit. Wyman’s food service staff will make every attempt to provide food for those with common food allergies and dietary restrictions. Those with rare or severe food allergies/restrictions will be asked to provide their own food and our chef will prepare it to be served with the meal.

Alcohol/Smoking Policy

Alcoholic beverages are allowed for pre-approved groups, but not sold on the grounds and may not be consumed in public areas. You may only have alcohol in your cabin, or reserved meeting room. We do not provide, transport, or handle alcohol.

Our buildings and rooms are non-smoking. Smoking is permitted in designated outside areas only.

Firearms, Fishing, and Hunting

Carrying firearms, fishing, and hunting are prohibited on Wyman property without special permission.

Pets

There are no pets allowed on Wyman’s premises without specific permission.

Reservations

Equipment available free of charge on a first-come, first-served basis includes: lecterns, screens, easels, dry erase board, (microphone- Main Dining Hall only). Office supplies – flip charts, markers, etc. – are the responsibility of the customer. Equipment available for rental fee on a first-come, first-served basis includes: projector, sound system (call for pricing).

Do not move cabin furniture or equipment without the consent and assistance of the site manager. All furniture/equipment needs to be returned to original location before departure.

PLEASE NOTE: CABIN BEDS ARE AT MAXIMUM OCCUPANT CAPACITY. DO NOT MOVE BEDS – IT IS AGAINST FIRE CODE.

Customer is responsible for damages caused to Wyman property/equipment arising from conduct and/or negligence of group